Health & Safety Policy – ProAir Ltd

In this health and safety policy, references to “we”, “us”, “our”, “the Company”, are references to “ProAir Ltd”. We recognise our duties and responsibilities under the Health and Safety at Work Act 1974 and will comply with all statutory duties for Health & Safety to ensure, as far as reasonably practicable, the health, safety and welfare of all employees and other parties who may be affected by our work activities.

Our Commitment

ProAir Ltd is committed to providing high quality, safe air conditioning installation and maintenance services to all our clients. We recognise that the safety of our employees, customers, and members of the public is paramount and will not be compromised in the pursuit of business objectives.

Management Responsibilities

The Directors of ProAir Ltd are aware of their individual responsibilities and what is required to ensure the health, safety and welfare of the company’s workforce and anyone affected by our work activities. Management will:

  • Provide adequate resources to implement this policy effectively
  • Ensure all employees receive appropriate health and safety training
  • Regularly review and update our safety procedures
  • Lead by example in all health and safety matters
  • Investigate all accidents and near misses to prevent recurrence

Employee Responsibilities

All employees will be made aware of their responsibilities to ensure the health, safety and welfare of their own wellbeing and those affected by their actions through cooperation with the company. Employees must:

  • Follow all established safety procedures and working methods
  • Use personal protective equipment (PPE) as required
  • Report hazards, accidents, and near misses immediately
  • Attend safety training sessions as required
  • Take reasonable care for their own safety and that of others

Key Safety Areas

Electrical Safety

All electrical work associated with air conditioning installations must comply with Part P of the Building Regulations. Our engineers are qualified to current electrical safety standards and will:

  • Isolate electrical supplies before commencing work
  • Test all electrical connections before energising systems
  • Use appropriate lockout/tagout procedures
  • Ensure all work meets BS 7671 (IET Wiring Regulations)

Working at Heights

Air conditioning installations often require working at elevated positions. We will:

  • Conduct risk assessments for all work at height
  • Provide appropriate access equipment (scaffolds, ladders, platforms)
  • Ensure all personnel are trained in fall protection methods
  • Use safety harnesses and fall arrest systems where required
  • Inspect all access equipment before use

Refrigerant Safety (F-Gas Compliance)

Our engineers hold valid F-Gas certification for handling refrigerants safely. We will:

  • Store and transport refrigerants in accordance with regulations
  • Use appropriate leak detection equipment
  • Follow proper recovery and disposal procedures
  • Maintain detailed records of refrigerant usage
  • Ensure all work complies with F-Gas Regulations 2015

Manual Handling

Air conditioning equipment can be heavy and awkward to handle. We will:

  • Assess all manual handling operations
  • Provide mechanical lifting aids where practicable
  • Train employees in safe lifting techniques
  • Use team lifting for heavy items
  • Consider alternative methods to reduce manual handling risks

Site-Specific Safety Procedures

Pre-Installation Safety

Before commencing any installation work, we will:

  • Conduct comprehensive site risk assessments
  • Identify and assess all potential hazards
  • Implement appropriate control measures
  • Brief all personnel on site-specific risks
  • Establish emergency procedures and assembly points

Customer Property Protection

We respect our customers’ properties and will:

  • Use protective coverings to prevent damage
  • Clean up work areas at the end of each day
  • Ensure minimal disruption to daily activities
  • Report any damage immediately to management
  • Maintain appropriate insurance coverage

Noise and Environmental Considerations

We are committed to minimising our environmental impact by:

  • Planning installations to minimise noise disturbance
  • Using low-noise tools and equipment where possible
  • Disposing of waste materials responsibly
  • Following local authority guidelines on noise levels
  • Considering neighbours and surrounding properties

Health and Welfare

Welfare Facilities

We will maintain safe and healthy working conditions and provide access to adequate welfare facilities including:

  • Clean toilet and washing facilities
  • Potable drinking water
  • Rest areas during breaks
  • First aid equipment and trained first aiders
  • Weather protection where required

Occupational Health

We monitor the health of our workforce through:

  • Regular health surveillance for employees exposed to hazardous substances
  • Provision of appropriate PPE including respiratory protection
  • Monitoring of exposure to refrigerants and chemicals
  • Annual health assessments for key personnel
  • Support for employees with health concerns

COSHH (Control of Substances Hazardous to Health)

We ensure safe handling, storage and use of all hazardous substances by:

  • Maintaining comprehensive COSHH assessments
  • Providing appropriate storage facilities
  • Training employees in safe handling procedures
  • Using less hazardous alternatives where possible
  • Monitoring exposure levels and health effects

Risk Assessment and Method Statements

ProAir Ltd will be responsible for undertaking comprehensive risk assessments ensuring all associated hazards are identified with suitable control measures implemented. We will:

  • Produce written risk assessments for all work activities
  • Develop Safe Work Method Statements (SWMS) for complex tasks
  • Make assessments available to all relevant personnel
  • Review and update assessments regularly
  • Ensure new employees understand all relevant assessments

Training and Competence

We ensure all personnel are competent to carry out their duties safely by:

  • Providing comprehensive induction training for new employees
  • Ensuring ongoing professional development
  • Maintaining records of all training completed
  • Regular refresher training on key safety topics
  • Encouraging employees to suggest improvements to safety procedures

Emergency Procedures

Fire Safety

We assess the risk of all fire hazards and will:

  • Separate all combustible materials from ignition sources
  • Provide appropriate fire extinguishing equipment
  • Establish clear evacuation procedures
  • Designate assembly points for all sites
  • Contact emergency services immediately when required

Accident and Incident Reporting

ProAir Ltd will comply with RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) and:

  • Report all incidents where legally required
  • Maintain detailed accident records
  • Investigate all accidents and near misses
  • Implement corrective actions to prevent recurrence
  • Provide support to injured employees

Consultation and Communication

We believe in open communication on health and safety matters and will:

  • Consult with employees on all health and safety issues
  • Hold regular safety meetings and toolbox talks
  • Encourage reporting of safety concerns without fear of blame
  • Respond promptly to all safety suggestions
  • Display relevant health and safety information

Monitoring and Review

Continuous Improvement

We are committed to continuous improvement in health and safety through:

  • Regular audits of our safety management systems
  • Monthly safety performance reviews
  • Annual policy reviews and updates
  • Benchmarking against industry best practice
  • Setting and monitoring safety performance targets

Compliance Monitoring

We ensure ongoing compliance with all relevant legislation by:

  • Regular reviews of changing legislation
  • Professional development for key personnel
  • Third-party audits and assessments
  • Maintaining all required certifications and licences
  • Working with industry bodies and professional associations

Enforcement

This policy applies to all employees, contractors, and visitors to our premises. Failure to comply with safety procedures may result in disciplinary action. We also reserve the right to remove from site any person who compromises safety standards.

Support and Resources

For health and safety support, employees can contact:

  • Line managers for immediate safety concerns
  • The Health and Safety representative for policy questions
  • External safety consultants for specialist advice
  • Industry bodies for technical guidance

Contact Information

If you have any questions about this health and safety policy or need to report a safety concern, please contact us:

Email: contact@proairuk.co.uk
Address: ProAir Ltd, 58 High Street, Sandhurst, GU47 8DY

Policy Review

This Health & Safety Policy is reviewed annually or following any significant changes to our operations, legislation, or following any serious incident. The next scheduled review date is 01/02/2026.

Policy Effective Date: 06/08/2025
Next Review Date: 01/02/2026
Approved By: Alex Hoare
Position: Managing Director, ProAir Ltd

This policy demonstrates ProAir Ltd’s commitment to maintaining the highest standards of health and safety in all our air conditioning installation and maintenance activities. We will continue to monitor, review, and improve our safety performance to ensure the wellbeing of all those affected by our work.